OCI Miscellaneous Services
 

·        Salient Features of OCI Misc Services

·        Procedure of application

·        Documents to be submitted with application

·        Fee & Mode of Payment

·        On-line Application

·        Where to apply

·        On-line status enquiry 

A.  SALIENT  FEATURES

 This service can be availed for re-issuance/issuance of duplicate OCI documents in the following category of cases:

Ø       In case of issuance of new US/foreign passport upon expiry of validity of existing passport.

Ø       In case of change of personal particulars viz. nationality, name, father’s name, date of birth etc.,

Ø       In case of loss/damage of OCI registration certificate/U visa.

Ø       In case of change of address/occupation

 1.  In case of issuance of new foreign passport:  

OCI registration certificate and ‘U’ visa sticker contain the passport number of the OCI holder. Accordingly, each time a new passport is issued to an OCI holder; it has to be captured on the registration certificate and U visa sticker.  This would require re-issuance of OCI registration certificate and U visa sticker each time a new passport is acquired by the applicant in the following cases 

Ø       Up to the completion of 20 years of age, OCI documents have to be re-issued each time a new passport is issued to the holder.

Ø       Between 21-50 years of age, there is no need to seek re-issuance of OCI documents each time a new passport is issued.  However, if the applicant desires, he/she may avail the service for re-issuance of OCI documents.

Ø       After the completion of 50 years of age, OCI documents have to be re-issued once   after issuance of a new passport

2.  In case of change of personal particulars viz. name, date/place of birth,   father’s/mother/s name etc.   

 In case of change of personal particulars (name, father’s name or date of birth) while submitting online application, OCI holders may seek re-issuance of OCI documents by availing this services. They have to enclose the documentary evidence for the change in personal particulars requested. In case of change of photograph, personal interview with the Competent Authority will be required before the grant of the service.  

 3.    In case of Loss/damage of OCI registration certificate/visa. 

In case of loss of OCI documents, a copy of the complaint filed with the Police authorities (where the document is lost) shall be enclosed.  Personal interview of the applicant shall be taken by the Competent Authority before the grant of the service.

 4..     In case of change of address/occupation

In case of change of address/occupation, new set of OCI documents will not be issued.  The applicant may take a print out of the new address/occupation after online submission and keep for record purposes.  No fee shall be charged from the applicant.

B.     PROCEDURE OF APPLICATION

Before filling the online application, Guidelines and Instructions for filling application form explained below may be perused so that there is no mistake in submission of the application. Further, the details regarding Fee and Offices where applications have also been explained hereher which may also be perused. The processing time would be around 10 to 12 weeks from the date of receipt of application in the Consulate.  Before the expiration of the said period, it will not be possible to address status queries in this regard.  In case of any emergency, applicant can undertake travel to India by carrying both, old and new US/foreign passports, alongwith OCI document (booklet).

          The link access application on-line is available under point ‘D’ in the information below.  Applicants are once again advised to read following carefully before accessing application on-line.

(1) After accessing the OCI Miscellaneous Services application on-line, having gone through the Guidelines and Instructions for filing the application form, the applicant has to fill in at least one of the following data fields in the application:

1. U-Visa number    
2. OCI Registration number
3. OCI File number

(2)  Thereafter, the applicant has to fill in all the following fields:

a.      Current Passport number

b.      Date of birth

c.      Place of birth

d.      Mother’s name

The applicant would be able to proceed ahead and seek the particular service(s) only if, the above data (except 2 (i) above) matches with the OCI database.  This feature has been incorporated as a security measure so that the scheme is not misused.

 (3)      The applicant thereafter has to select any one or more of the following  services:

Ø       Change of Passport particulars i.e. No., date/place of issue etc

Ø       Change of Personal particulars i.e. name, date/place of birth etc

Ø       Loss/damage of OCI certificate/visa

Ø       Change of Address/Occupation

(4)   After selection of the service(s) to be availed, a Registration Form will appear having only the relevant fields, which need to be entered as per the services (s) sought.   The applicant has to fill in all the relevant fields afresh online.   The reasons for availing the services shall also be filled by the applicant.

(5)  Upon submission of the Registration Form on-line, a hard copy of the application indicating Reference Number shall be automatically generated by the computer.   The applicant has to sign the application form, paste the photograph and append his signature in the box provided and submit two independent sets of the application form along with the relevant enclosures (with both copies of application) and fee as mentioned in the instructions. The application can be submitted to the Indian Mission/Post/Office in whose jurisdiction the applicant is ordinarily residing irrespective of the fact whether the same Indian Mission/Post/Office has issued the original OCI documents or not. Each applicant shall submit separate application form.

No hard copy of the application shall be generated in case of change of address/occupation since no application needs to be submitted to the Indian Mission/Post/Office.

(C)  Documents to be submitted alongwith application :

(a)      In case of issuance of new foreign passport :

i)                    Two copies of printouts of the online application. The applicant must affix one colour  photo [35 mm x 35 mm] on each form and sign in the signature box  ii)

ii)                  Copies of existing OCI registration certificate and U visa  pasted  on existing foreign passport.

iii)                 Two copies of new passport

iv)                 Fees through Bank Draft/Money Order.

(b)   In case of loss of OCI Registration Certificate and/or OCI Visa :

(i)                  Two copies of printouts of the online application. The applicant must affix one colour photo [35 mm x 35 mm] on each form and sign in the signature box.

(ii)                Copy of the complaint lodged with Police authorities

(iii)               A note giving details of the circumstances of loss.

(iv)              Copies of existing OCI registration certificate and U visa pasted on existing foreign passport of (In case a copy of the registration certificate and/or visa was not taken prior to the loss, these may not be enclosed.)

(v)              Fees by way of   Money Order or Postal Order or Cashier Check valid for atleast 1 year.

(c)  In case of change of personal particulars (due to change by the applicant or due to wrong filling of particulars by the applicant in online application)

(i)                 Two copies of printouts of the online application. The applicant must affix one colour photo [35 mm x 35 mm] on each form and sign in the signature box.

(ii)                Copies of existing OCI registration certificate and U visa  pasted on existing foreign passport.

(iii)               Two copies of new passport

(iv)              Copies of the document (s) in support of the change requested  {for example new Citizenship certificate in case of change of nationality}

(v)                Fees through Bank Draft/Money Order

   (d)  In respect of change of address/occupation - no hard copy of the   application shall be submitted to the Consulate.   Accordingly, the issue of  Payment of fee does not arise.

(D)      Fee & Mode of Payment:  

(a)  US$25 for re-issuance of OCI documents because of acquisition of  new US/foreign passport or change of name or date/place of birth etc

(b)  US$ 100 for issuance of duplicate OCI documents in case of loss/damage of old OCI /Foreign passport carrying OCI Visa sticker. 

NOTE:   (1) In addition to the processing fee (for each applicant) indicated above, please ensure to include Mailing Fee of $20/- for first applicant and $1/- each for additional applicants if applying under Family Group.

             (2) Processing fee and mailing fee can be paid through one Cashier Check/Money Order/Postal order drawn in favour of Consulate General of India, Chicago.

(E)  TO ACCESS APPLICATION ON-LINE PLEASE CLICK HERE        https://passport.gov.in/oci/OnlineOCIMiscMain.jsp

Both OCI registration certificate (booklet) and U Visa sticker shall be issued afresh in respect of 6(a) to 6(c) above.  No fee shall be refunded if the service(s) requested is not granted. Processing time taken will be about 10 to 12 weeks  from the date of receipt of application. No individual intimations are sent.  Applicants may check the status of their applications only after expiration of the above period by accessing the “On-line Status Enquiry”.

Incomplete applications will be sent back at applicant’s cost and Consulate will not be responsible for loss of documents during transit in mail.  No priority will be extended to such application(s) upon its/their re-receipt in the Consulate and will thus be treated in the same manner as all other applications.

(F)   Where to apply

Applications complete in all respects and arranged in the order stated above, alongwith prescribed fee should be mailed to the following address by applicants living within the Consular jurisdiction of CGI Chicago only:

          OCI Cell, Consulate General of India, 455 N Cityfron Plaza Dr, Suite # 850, Chicago 60611

Incomplete applications, on any count, will be sent back unprocessed to the applicant at his/her cost.  All applications will be processed in the order of their receipt in the Consulate irrespective of the category of mail.  Kindly refrain from make any query before the expiration of 10 to 12 weeks after the date of application having reached the Consulate.

NOTE:  ENVELOPE CONTAINING ABOVE APPLICATIONS SHOULD BE CLEARLY MARKED IN BOLD LETTERS AS “ OCI MISC SERVICES”

(G)  On-line Status Enquiry: Click Here  http://ociindia.nic.in/ociindia/OnlineOCIenquiry.jsp

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